Charter Bus Rentals Rochester, New York

You can expect the price to rent a charter bus in Rochester to be between $2,200 and $6,500 for multi-day trips or $197–$519 per hour with a 5-hour minimum. Final charter bus pricing depends on several factors including your travel dates, destination, passenger count, and the type of bus you book. Single day trips will typically be billed at an hourly rate, while multi-day bookings are billed at a daily rate plus mileage.

Here are four real examples of recent Rochester charter bus quotes we’ve sent to customers just like you:

Example #1: A local high school in Brighton is sending their varsity basketball team (15 players + 3 coaches) to a weekend tournament in Buffalo. They need a minibus with at least 20 seats to handle the team, coaches, and equipment bags. This is a two-day trip with one overnight. The school received a quote for $3,400 and plans to tip the driver 10%. Final cost including gratuity: $3,740

Example #2: A corporate client in downtown Rochester booked a 56-passenger charter bus for a one-day employee outing to Letchworth State Park. The trip lasted 8 hours and covered 120 miles round-trip. Their quoted rate was $2,850, and they added a 15% driver gratuity. Final cost including gratuity: $3,277.50

Example #3: A wedding party in Pittsford reserved a 25-passenger minibus to shuttle guests between hotel blocks and their venue at the Wintergarden by Monroe Square. The shuttle ran continuously for 6 hours. Their total price came to $2,100, with no additional fees. Final cost: $2,100

Example #4: A youth hockey team in Webster needed a 50-passenger bus for a three-day tournament in Syracuse. The package included 600 miles and two nights of lodging for the driver. Their invoice totaled $5,900 before gratuity. Final cost including gratuity: $5,900

Charter bus rental pricing in Rochester is influenced by several factors, including the number of passengers, distance traveled, duration of the trip, type of vehicle selected, and time of year. Local events such as the Rochester Lilac Festival, Xerox Rochester International Jazz Festival, and major sporting events can also impact availability and rates due to increased demand.

Yes! Any bus you book from Rochester Coach Bus Service can be made fully ADA-accessible and wheelchair-friendly at no additional charge. Just let our team know what you need—including wheelchair lifts, extra aisle space, grab handles, or seating for aides—and we’ll make sure your group has the right bus with the right features.

Rochester Coach Bus Service provides buses for school field trips and athletic travel, college campus transportation at RIT and U of R, corporate events and airport shuttles to ROC, wedding guest shuttles, church outings, and fan or player transportation for local sports teams like the Amerks and Red Wings. We’ve done it all!

Rochester Coach Bus Service offers every size bus available—including minibuses for 18–25 passengers, mid-size shuttles for 30–40, and full-size charter buses with up to 56 seats. We can provide any make or model you need, including MCI J4500, Prevost H3-45, Van Hool CX45, Temsa TS-30, Grech EG40, Ford F-550, and Mercedes Sprinter.

Every charter bus comes standard with cushioned reclining seats, powerful air conditioning, overhead parcel racks, underfloor luggage bays (on larger models), and a full PA system with driver microphone. You can also request upgraded amenities like WiFi, 110V power outlets, USB charging ports, flat-screen video monitors, DVD/Blu-ray players, Bluetooth audio, seatback tray tables, and onboard restrooms with toilet and sink.

You should book your charter bus in Rochester at least four to six months before your departure date—or even earlier if you’re traveling during a busy season. Availability is always tight around major events like the Lilac Festival, Rochester International Jazz Festival, college move-in weekends, and spring break.

Getting a quote is fast and easy! Just call our 24/7 reservations team at 585-514-0265, tell us about your trip (dates, headcount, itinerary), and we’ll give you an exact price in about 30 seconds. You can also use our online form to get started. Once you have your quote, you can lock in your reservation with a signed contract and a deposit. The balance is due before departure. We accept all major credit cards.

Your quote includes the base rental price for your bus, driver pay, and fuel. It does NOT include tolls, driver accommodations (hotel and meals), cleaning fees, or parking passes. If your trip requires a parking pass—for example, at Frontier Field, Blue Cross Arena, or Sahlen’s Stadium—you’ll need to purchase that separately. Parking pass prices vary by venue but typically range from $25 to $75 per bus. Please contact the venue directly for current rates.

You can easily book a bus with Rochester Coach Bus Service by calling our reservations team anytime at 585-514-0265 or using our online quote tool. Once you receive your instant quote, you can secure your reservation by signing the contract and paying the required deposit. We make the process simple and convenient so you can focus on planning your trip.

Rochester Coach Bus Service provides service to all areas in and around Rochester, including downtown, East End, Park Avenue, Monroe Avenue, Neighborhood of the Arts, Corn Hill, Charlotte, Irondequoit, Greece, Henrietta, Brighton, Pittsford, Penfield, Webster, Gates, Chili, Spencerport, Brockport, and more. We also handle long-distance trips to Buffalo, Syracuse, Albany, New York City, and other destinations across the Northeast.