Charter Bus Prices in Rochester
When it comes to charter bus pricing, no two trips are ever the same. There are several factors that go into charter bus prices in Rochester—including the time of year you’re traveling, how many passengers you have, what kind of bus you need, and more—so we always personalize each quote to your unique trip details. That said, we know it helps to have a ballpark idea of what to expect before you call. This page will break down everything you need to know about charter bus costs in Rochester: how much different vehicles cost, what factors affect your price, real-world examples of recent trips we’ve booked, and why Rochester Coach Bus Service is the best choice for affordable group transportation in upstate New York. If you want an exact number for your next trip, our team is available 24/7/365 at 585-514-0265—we’ll get you a quote in minutes and answer any questions you have!
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Coach Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
How Much Does a Charter Bus Rental Cost in Rochester?
The cost of renting a charter bus in Rochester typically ranges from $1,629 to $4,185+ for multi-day, out-of-town trips, or $145–$295 per hour (with a 4–6 hour minimum) for local service. Minibuses generally run $1,485–$3,050 per day, $1,275–$2,250 per day, or $125–$265 per hour with similar minimums. Final pricing depends on your exact itinerary, vehicle size, availability, and additional expenses like tolls and parking. The only way to get accurate pricing is to call our team with your trip details, but this page will give you real numbers, real examples, and real info you can use to plan your budget.
What Factors Influence Charter Bus Pricing in Rochester?
Several key factors determine the final price of your charter bus rental in Rochester:
- Trip Duration: Longer trips cost more. Local trips are usually billed hourly; out-of-town/multi-day trips are billed by the day or mile.
- Passenger Count: Larger buses cost more than smaller ones, but the per-person cost often drops with bigger groups.
- Vehicle Type: Full-size charter buses are the most expensive; minibuses and sprinter vans are cheaper alternatives.
- Time of Year: Peak season (April–June for school trips/weddings, fall weekends for college football) drives up demand and prices.
- Supply & Demand: Last-minute bookings pay more. Prices rise when available vehicles are scarce.
- Itinerary Details: Multiple stops, layovers, or complicated routes can increase your cost.
- Additional Expenses: You may be responsible for tolls (NYS Thruway/I-90), parking fees (downtown venues, RIT/UR campuses), and lodging for your driver on overnight trips.
Sample Trip Pricing Examples
To help you budget for your next event or trip, here are several real-world examples of recent charter bus rentals we’ve booked in and around Rochester. Each example includes the type of vehicle, trip details, and total cost. Use these as a guideline, but remember that prices can vary based on availability, exact mileage, and other factors. For the most accurate quote, call our team with your itinerary and passenger count—we’ll give you an exact number fast!
Example #1
A corporate client needed a minibus to shuttle 18 employees from downtown Rochester to Buffalo Niagara International Airport for a business trip. The minibus departed from a hotel on East Main Street, made one stop at a company office near the University of Rochester, and then traveled via I-90 to the airport. The trip was scheduled for a weekday morning with a return two days later. Total cost: $2,900 ($1,450 each way).
Example #2
A bride and groom hired a charter bus to transport 40 guests between hotels in downtown Rochester and their wedding venue at a winery in the Finger Lakes region. The bus made multiple round trips over the course of one day, ensuring guests arrived on time for the ceremony and returned safely after the reception. Total cost: $3,200.
Example #3
An elementary school booked a yellow school bus for a field trip to the Strong National Museum of Play. The bus picked up students and teachers at the school, dropped them off at the museum, and returned in the afternoon. This was a local, single-day trip within Rochester city limits. Total cost: $1,100.
Example #4
A college basketball team needed a full-size charter bus to travel from their campus in Rochester to an away game in Syracuse. The bus carried players, coaches, and equipment, departing the day before the game and returning afterward. The school requested a newer model with Wi-Fi and extra luggage space. Total cost: $4,000.
Example #5
A Rochester-based company hosted a corporate event at a downtown venue and provided shuttle service for attendees staying at several area hotels. They rented two minibuses to run continuous loops between the hotels and the venue over a five-hour period. Total cost: $2,400.
Example #6
A church group organized a weekend retreat in the Adirondack Mountains and rented a charter bus to transport 30 members from Rochester to the retreat center. This was a multi-day trip with significant mileage and required the group to cover the driver’s lodging and meal expenses. Total cost: $5,500.
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